Expense Reimbursement

Hevo will reimburse employees for approved expenses incurred wholly, necessarily, and exclusively for Hevo’s business. You can raise the reimbursement requests directly to payroll@hevodata.com ccing your Reporting Manager.

Reimbursements will be credited in your next month’s payroll/during the monthly Vendor payment cycle. Reimbursements for your family members, friends, and partners shall not be entertained.

Refer below Table for expense types and relevant submissions required:

Expense Type

Details

Submissions Required

Communication charges while traveling

For international business travel, you can take global ISD packs from your current telecom service providers.

  1. Approval mail from Reporting Manager.

  2. Payment Receipt.

Air/ Rail/ Road Bookings

All air, rail, and road bookings should be made in the economy/standard class. (unless you can beat the price by booking early, in which case higher classes are applicable)

  1. Approval mail from Reporting Manager.

  2. Airfare Invoice.

  3. Boarding Pass.

Taxis

You can book an Uber ride overseas for business-related travels.

  1. Cab travel receipts.

Accommodation

You can shortlist the hotels in the location-based on reviews and budget. We usually prefer 3+ star category hotels for accommodation.

  1. Approval mail from Reporting Manager.

  2. Hotel/ lodging Invoice.

  3. Payment Receipt.

Food and Entertainment

Any expenses for get-togethers, team outings, lunches/ dinners, or any other corporate event must be pre-approved by the department head.

  1. Approval mail from the department head.

  2. Invoice.

  3. Payment Receipt.

Other Expenses

  1. Any certifications or professional membership fees which are relevant for the employee’s current job responsibilities or planned career progression is reimbursable.

  2. Any other expenses which do not fall in the mentioned buckets must have a valid business case and approved by the business head.

  1. Approval mail from the Reporting manager.

  2. Payment Receipt.

Exceptions

The following travel-related expenses will not be reimbursed:

  1. Credit, debit, and charge card fees

  2. Laundry service/dry-cleaning

  3. Mini-bar contents Movies/videos, newspapers

  4. Parking fines

  5. The loss/theft of goods

  6. Childcare or petcare

  7. Any personal elements

  8. Damage to personal vehicles

  9. Spa and health/fitness clubs

  10. Clothes

  11. Flowers, sweets, confectionary

  12. Birthday cakes or cards for employees

  13. Tourist attractions

  14. Bar bills

Non-reimbursable

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